This is the "RefWorks Overview" page of the "RefWorks Toolkit (Tutorial)" guide.
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RefWorks Toolkit (Tutorial)   Tags: database_tutorial, gdsj, refworks, scholarly_communication  

How-to guide for using RefWorks. Information and tutorials on starting an account, entering/importing data from various databases, managing your account, using Write-n-Cite and searching withing RefWorks.
Last Updated: Jan 30, 2015 URL: Print Guide RSS UpdatesEmail Alerts

RefWorks Overview Print Page

NEW: RefWorks 2.0

Refworks has released a new interface -- RefWorks 2.0

It may be neccesary to download Microsoft Visual Studio Tools for Runtime at for Write-n-cite to install (Windows-based PC's)


    RefWorks Tutorials

    Need help with proper citations to avoid plagairism? Try RefWorks!

    Come to a common hour RefWorks Workshop on (Queens Library or Staten Island Library) or use the online-tutorials below to help you make the most of your RefWorks account:

    • RefWorks Fundamentals
      Covers adding references to your RefWorks account via Online Catalogs/Databases, via Importing Text Files and via Manual Entry; Finding Full Text and Saving File Attachments; Finding/Removing Duplicate entries; Managing Folders; Using One Line/Cite View
    • RefWorks Advanced Features Tutorial
      Includes adding References using RefGrab-It
      and RSS Feeds; Searching within your References using "Advanced Search" and "Lookup"; Editing Using "Global Edit"; Using "My List"; Using the Back Up and Restore features
    • RefShare Tutorial
      demonstrates how to share a folder or database NOTE: StJ does not employ the Institution-wide hared area (4.3) You can share a folder with colleagues off-cmapus by adding our Library's proxy address -- -- in front of your Shared folder URL
    • Output Style Editor
      "illustrates how to create your own custom Output Style within RefWorks."
    • RefWorks Webinars
      "sign up for RefWorks free webinars held on a variety of topics -- Fundamentals, Advanced Features, RefShare and more!"
    • Archived Webinars in Multiple Languages
      Offers archived webinars in English and other languages

    Upcoming RefWorks Workshops (F2F & Online)

    Using RefWorks to Manage/Cite Research (bibliographic manager):  Cite sources more easily, more quickly, and more accurately by using RefWorks! This workshop will show you how to create a RefWorks account, where you can manage your research sources, create bibliographies, and insert parenthetical references or footnotes directly into a Word document, saving you valuable time in the process. 

    Fri Feb 6,   2:00pm – 3:00pm,  RefWorks (O),  Online meeting room register  
    Thu Feb 19,   2:00pm – 3:00pm,  RefWorks (O),  Online meeting room register
    Mon Mar 16,   2:00pm – 3:00pm,  RefWorks (O),  Online meeting room register
    Wed Mar 18,   4:00pm – 5:00pm,  RefWorks (Q), Q-Library 307 register 
    Mon Apr 13,   2:00pm – 3:00pm,  RefWorks  (Q), Q-Library 307 register

    If you or a colleague would benefit from attending an online appointment or workshop, please  email one of the LibGuide authors (on the "related LibGuide")  to set up a convenient day/time for you and/or your classmates, club, thesis support group, organization, etc. or request one using this link:
     Request an online workshop or online 1:1 appointment


    RefWorks Quick Guide

    Accessing RefWorks: Go to

    First time users: Sign up for a RefWorks account, following the on-screen prompts.  (Note: RefWorks and Write-n-cite work are compatible with University-issued computers; for use at home and abroad, please check the compatibility requirements.)

    Off-Campus Access: When accessing RefWorks from off-campus, you will need to enter your St. John’s login prior to your personal RefWorks login.

    Tutorials (Fundamentals, Advanced and RefShare) -- these tutorials are self-paced so you can pause, rewind, fast forward and pick and choose which modules of information you're most interested in.  You can access the tutorials via links to the left, or from within your RefWorks account (Help --> tutorials).

    Quick Start Guides -- these handy printouts come in a variety of languages and are a good overview and reminder of how to perform certain functions and features in RefWorks.  Quick Start Guides can be accessed from the Tools area in your account.

    Contact Us: For more information or to schedule a training session for your department: For technical support using RefWorks contact RefWorks support (775) 327 4105.

    Online Help Screens:  The RefWorks Online Help menu is searchable or navigable through the table of contents. To print a topic, right click on the topic page in the Table of Contents and select Print Target or click on the topic itself and user your browser print icon. You can access the Help screen from within your RefWorks account, by clicking on Help --> Help


    RefWorks Features

    Build your own reference database:  Begin to build your personal database of references and articles by importing citations directly from subscription databases (ex: ProQuest, Ebsco, PubMed, CSA, etc), from the Libraries’ Catalog, from other reference manager programs (ex: EndNote or RefManager), or from website sources via RSS feeds and more.  You can also enter references manually. More directions on importing resources using RefWorks.

    Organize references:  Create folders and let the organizing begin! One resource/article may be stored in one folder or in several folders simultaneously – ex: an article could be saved in folders for two different classes and also in a folder for curriculum committee discussion and review.  More directions on folders.

    Add notes:  You can edit the citation records in your account, and create notes on the resource in a special NOTES field.  Select a few resources and save them as an annotated bibliography! More directions on editing references.

    Incorporate references directly into Word documents:  Using the RefWorks application called “Write-n-Cite,”  users can incorporate both parenthetical and bibliographical citations directly into documents. More information on using Write-n-Cite.

    Use multiple citation formats for customized output:  RefWorks allows users to arrange “output” for references, choosing from hundreds of citation styles, from the most common to a specific journal style.  For example: 10 resources can be incorporated into a draft of an article using the Journal of Applied Physics style format and then the same 10 resources could be exported into a webpage file according to APA format. More on different output styles.

    Search:  Quick Search and Advanced Search features allow for quick retrieval of resources. More information on using search features.


    Portability of Work in RefWorks

    Can I still keep my database after I graduate or leave the university?
    Yes. Alumni are allowed one free RefWorks account which includes: new updates and feature releases, 200 MB of file attachment storage, The ability to share your folder or account via RefShare, Free web-based training and Technical Support

    Any other RefWorks user with an existing account at St. John's can purchase an individual license to the service from RefWorks at a preferred rate of $50.00 per year. If you are moving to another institution that uses RefWorks, contact RefWorks Support by phone (775) 327 4105 or email: and they will work with your to transfer your existing database to the new institution.

    Can I share my database/folder with colleagues within our St. John's institution? Yes, using RefShare, you can share a folder or your entire database, be sure to add the proxy URL prefix ( ) to beginning of the RefShare URL to ensure that your colleagues can access you folder when they are off-campus.

    Can I share my database/folder with colleagues *outside* our institution? If your colleague is not a St. John's community member, the best way would be to export your reference data into a format that is compatible with their reference management system (RefWorks-Tagged format, BibTeX, ProCite, Reference Manager, EndNote, or any other program that supports the RIS Format -- as well as XML and Tab Delimited) consulting the directions for Exporting a Database for more information



    Other Bibliographic Managers

    RefWorks is compatible with a number of other bibliographic management products. You can easily convert an existing bibliographic management database (such as EndNote, ProCite, etc.) into RefWorks. For details related to importing data from other bibliographic management products, please contact for assistance in converting your records.


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